At times there may be events that require specific people or teams/departments to attend. You can create the live event, and schedule/register them directly. This means that only the people you add to the event, are going to be notified to attend the session.
If you are adding a session to an event that is already in Live Events, click
If this a NEW event and has not yet been created, click Add New Event
Type the name and description.
Click SAVE AND CONTINUE.
Add the details for the event, they can include:
Event Date: The date should be set for the future, and invitees will be notified that you have registered them to attend this session.
Course length: (hh:mm:ss)
Host name and location
Details and Webinar Links: If the meeting is virtual, you can paste the Zoom or other meeting links
Mark Course as Complete: Credit can be provided to participants for course completion if they are added to the live event. once the attendance is finalized and the live event is marked complete.
To add a course search for the title (click on the name when it appears in the search to add it).
In the reports, the course will display as complete, and the test results (if applicable) will display as N/A.
If the participants are required to complete the test after the Live Event, uncheck the checkbox for the test, this will ensure that when the staff member logs into their account, they can see they met the course requirement, but they still need to take the test.
Mark Skill As Complete - To associate achieving a skill or a certification by attending this event, search for the skill name and click the name of the skill to add it.
Note: Participants will not be credited for this skill until the attendance is finalized.
Room Size – The capacity of the room can be adjusted depending on the size of the event being held.
Invite Type: Click “Invite Only”. This means that only the people you add below that, are going to be notified that they have been registered to attend this session, on the date/time specified on this page.
To add people, you can type their name in the search field, and click on it when it appears. Or, to quickly add multiple people click “Show All”
To add supporting files (i.e., handouts), click “Click to Add Supporting Files”
Upload Public – means that the file is visible and accessible by participants
Upload Private – means that the file is visible and accessible to the person(s) managing the Live Event
To send an email notification, click SAVE AND CONTINUE, and then NOTIFY USERS.
If you would like to create more sessions before sending email notifications, click SAVE AND CLOSE and add more sessions to your event. When setting up your last session, use the steps above to send an email notification and you can customize the message to include the multiple dates you have scheduled.
The participants will see the Live Event in My Courses and it will mark them as attending.
